HaulIQ runs the repetitive administration behind your fleet — job entry, driver allocation, POD chasing, invoicing, payment tracking — so your office can spend the day on customers instead of paperwork.
None of it is difficult. All of it takes time. And it multiplies with every extra job you take on — which is precisely why growth so often means another desk instead of another truck.
Emails, phone calls and portals turned into a job on the system, by hand, every time.
Hours, tacho, vehicle type and location cross-checked on a whiteboard and a spreadsheet.
PODs photographed, emailed, mislaid, re-requested. Then filed against the right job.
Rates looked up, invoices typed, sent, then followed up when the money is late.
HaulIQ sits underneath the way you already work. It reads what comes in, keeps the job record current, produces the documents and tells your team only when a person is genuinely needed.
Nobody is replaced. The work that used to occupy an entire desk simply stops arriving there. Your transport manager keeps the decisions; the keyboard work goes away.
Each driver signs in to see only their own runs for the day — collection, drop, times and notes — and photographs the POD at the kerbside. It lands on the job record instantly, which is what stops the paperwork ever reaching the office in the first place.
Customer emails and portal bookings read and turned into structured jobs.
Available drivers and vehicles ranked against the job. Your planner confirms.
PODs captured in the driver app, checked, matched and filed against the job.
Rates applied, invoice generated on POD, sent to the customer's billing contact.
Outstanding balances monitored, reminders issued, disputes flagged to a human.
Status, ETA and delivery confirmation sent without anyone picking up the phone.
This is not a claim that software is better than your staff. It is a straightforward observation about which kind of work each is actually suited to.
Let humans do the work that needs humans. Let AI handle the work that doesn't.
Seven stages. Five of them run without anyone touching a keyboard.
Booking read from email or portal and structured.
Distance, timings and drop order calculated.
Ranked options; your planner confirms the allocation.
Driver marks delivery in the app, on site.
Captured, legibility checked, matched to the job.
Rate applied, invoice raised and issued.
Balance monitored, reminders sent, disputes escalated.
Vehicles, jobs, PODs, invoices and outstanding money on one screen — in the language your planners already use.
| Job | Route | Driver | Status | POD | Invoice |
|---|---|---|---|---|---|
| 0248 | Belfast → Dublin | M. Doherty | In transit | — | — |
| 0247 | Larne → Glasgow | S. Whyte | Delivered | RECEIVED | RAISED |
| 0246 | Dublin → Manchester | K. Ferris | Delivered | RECEIVED | PAID |
| 0245 | Newry → Liverpool | P. Hanna | Loading | — | — |
| 0244 | Craigavon → Cork | J. Millar | Delivered | CHECKING | QUEUED |
Changing system is the part every haulier puts off, and it is almost always the data that makes them hesitate. Years of customers, rates and job history sat in something you have outgrown. We move it for you.
Spreadsheets, an old TMS, your accounts package, or a filing cabinet's worth of exports. If it can leave your current system, it can come across.
Customers, rates, vehicles, drivers and open jobs matched onto HaulIQ's records by us — before anything goes live in front of your office.
You compare the imported data against the system you already trust and tell us what is wrong. We correct it and you look again.
Your old system stays exactly where it is while the office settles in. Nothing gets switched off until you are the one who says so.
Thirty minutes, your operation, our system. We will show you exactly which of your daily tasks HaulIQ would take off the desk.
Your operation, your jobs, your routes — not a generic product tour.
Every agent, every module. No tiers to work out before you can see it run.
If you decide to go ahead, setup is the same day — not a six-week rollout.
