Step 1 of 6
Welcome to HaulIQ
Let's get your account set up in a few minutes. We just need a few details to personalise your platform.
Most hauliers complete setup in under 8 minutes. Your AI agents will be active by the end.
About you
Your company
Step 2 of 6
Add your vehicles
Add the vehicles in your fleet. You can always add more later from your dashboard.
Adding at least one vehicle now lets the Dispatch Agent start working immediately.
Fleet vehicles
LMZ 1234
18T Curtainsider · Truck 01
XYZ 5678
7.5T Box Van · Truck 02
Add new vehicle
Step 3 of 6
Connect your tools
Just tell us which tools you use. Our team sets up every connection for you — no API keys, no technical work on your side.
Select the tools you use and we'll handle the entire setup during your onboarding. You don't need to find API keys or do anything technical — we do it all for you.
Which of these do you use?
Xero
Auto-invoicing & accounting
Select
Google Maps
Route optimisation & traffic
Select
Gmail
Customer email replies
Select
Outlook / 365
Microsoft email & calendar
Select
Any of these too?
Samsara
Fleet telematics & GPS
Optional
Stripe
Client payment collection
Optional
Excel / SharePoint
Stock & quantity data
Optional
Twilio
SMS alerts to drivers
Optional
Use something else?
Tell us any other software you use — accounting, telematics, email, anything. If it has an integration we'll connect it for you, free of charge, during onboarding.
Step 4 of 6
Enable your AI agents
Choose which agents to activate. They'll start working as soon as your integrations are connected.
We recommend enabling all three agents. You can pause or adjust them any time from the Agent Centre in your dashboard.
Your AI agent team
Dispatch Agent
Analyses open jobs and vehicle positions. Recommends the most efficient dispatch order and routes automatically every morning.
Requires: Google Maps
Admin Agent
Generates and sends invoices automatically when a job is marked as completed. Syncs with Xero and emails clients the PDF.
Requires: Xero
Support Agent
Monitors your inbox for customer emails. Drafts professional replies using live job data. You review and approve before sending.
Requires: Gmail or Outlook
⏰ Agent operating hours
Run agents 24/7
Agents operate around the clock with no downtime
Step 5 of 6
Notification preferences
Choose how and when HaulIQ notifies you. You can change these any time in Settings.
Email notifications
Agent actions
When an agent does something that needs your attention
Invoice generated
When the admin agent creates a new invoice
Job status changes
When a job is completed, delayed or cancelled
Weekly summary report
Every Monday morning — jobs, revenue and agent performance
Payment received
When a client pays an invoice via Stripe
Dashboard alerts
Support agent draft ready
When a reply is drafted and needs your approval
Route optimisation ready
When the dispatch agent has today's route plan
Driver hours warning
When a driver is approaching their hours limit
You're all set!
HaulIQ is configured and your AI agents are active. Head to your dashboard to see everything in action.
2
Vehicles added
3
Agents active
0
Integrations connected
8 min
Setup time